Sr. Administrative Coordinator
Job Description
We are seeking a Sr. Administrative Coordinator who coordinates office support such as purchasing, scheduling and other administrative activities for the Physics division in Radiology. Interprets operating policies; exercises independent judgment in resolution of administrative problems. Provides administrative support to multiple faculty and students enrolled in the MS/PhD Physics program. Support other duties as needed.
Specific Duties & Responsibilities
- Coordinates and implements office services such as purchasing, records control, event planning, and other administrative duties as needed.
- Supports multiple faculty members in the Physics division
- Assist with budgetary duties as needed including ordering supplies, travel, processing invoices, and any other needs.
- Supports the MS/PhD program including growth initiatives, enrolled students and faculty who support the program.
- Shift priorities as necessary from one project to another. Manage multiple projects within a short time
- Prepare special reports as needed for the division
- Interface with key leadership across the university for collaboration on projects
- Prepares agendas and itineraries, coordinates meetings (working with A/V, booking rooms, booking travel)
- Types routine correspondence and reports using a desktop or laptop computer
- Picks up and delivers materials as required. Opens, sorts, and screens mail
- Answers telephone, screens callers, relays messages, and greets visitors
- Operates personal computer to access e-mail, electronic calendars, and other basic office support software
- Maintains records through filing, retrieval, retention, storage, compilation, coding, updating
- Uses various software applications such as Microsoft Office, spreadsheets, and graphics packages to assemble, manipulate and/or format data and/or reports
- Knowledge of the SAP and credentialing experience is preferred for proofreading and editing documents
- Other duties as needed
Minimum Qualifications
- High School Diploma or graduation equivalent
- Five years progressively responsible administrative experience
- Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula
Preferred Qualifications
- Bachelor's Degree preferred.
- Four years of related administrative experience is preferred.
Classified Title: Sr. Administrative Coordinator
Job Posting Title (Working Title): Sr. Administrative Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $21.00 - $36.50 HRLY ($65,000 targeted; commensurate with experience)
Employee group: Full Time
Schedule: M-F 8:30a-5p
Exempt Status: Non-Exempt
Location: School of Medicine Campus
Department name: SOM Rad Medical Physics Imaging
Personnel area: School of Medicine
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